Assist the Central Mail Manager in overseeing the day to day Mail Center operations for On Campus Housing up to 15,000 residents primarily during afternoon, evening, week-end and holiday hours. The Mail Center is in operation seven days per week, year round and employs up to 36 part-time students and 2 FTE. Frequently interact with personnel from various University departments, University students, and external customers (i.e., conference clients, vendors and resources). Supervise the areas of responsibility during the Conference season, including the innovation of operational modifications to meet the unique needs of the Conference clients, and ensure the appropriate transition between the Academic Year and Conference Center operations. Act as point person for all facility related issues within realm of responsibility. Execute other functions and responsibilities as assigned by Mail Center Manager.
Percentage of Time:
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100
Shift Start:
variable
Shift End:
variable
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Skill in supervising staff including delegating work to accomplish departmental goals and objectives, while motivating individuals to work together as a team.
Required
Skill in organizing and monitoring assignments to complete work in a timely manner when there are changes in workload, interruptions, changing priorities, conflicting deadlines and competing requirements.
Required
Skill in working independently and following through on assignments with minimal direction.
Required
Ability to communicate effectively on a one to one basis and in small group settings to delegate work assignments, conduct unit business, and explain department/University policies and procedures as applicable.
Required
Interpersonal skills sufficient to interact effectively and tactfully with diverse department/University personnel at various levels and with the public, including students, in all matters pertaining to the operation of the units.
Required
Knowledge of cash handling procedures.
Required
Working knowledge of fire-fighting equipment as to its type, class required locations, testing methods and maintenance.
Can be trained
Ability to work personal computers, utilizing software such as Microsoft Office, hospitality software, graphics software, e-mail and calendar software and other applicable systems.
Required
Ability to write concise, logical and grammatically correct documents sufficient to prepare schedules, plans, procedural and training manuals and evaluations.
Required
Working knowledge of departmental personnel and payroll procedures, such as time reporting.
Can be trained
Demonstrated experience in supervising individuals in a high-volume public contact setting.
Required
Must have and maintain a valid California Driver's License in order to drive a University vehicle.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-28-2023
External Posting Date:
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